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Virtual Asset

 
Virtual Asset describes the software or software configuration used by an organization. Virtual assets represent one or many instances of software, and license and renewal information can be tracked. Virtual assets can be nested inside other virtual assets using the Associated Assets field (e.g., virtual machines). Virtual Asset references Compliance, Manufacturer and Asset Type, and is used by Physical Asset and Connectivity. It should be populated in step 2 of the data workflow. (NOTE: The screenshot was taken in two parts to assist with readability.)
 
Virtual Asset
 
1
1.
Associated Assets describes any related software or software configuration. It references the Name field in this node.
2
2.
License Information can be used to capture the actual license number of the software instance.
3
3.
Total Seats refers to the number of users that can use the specific instance of software.
4
4.
Version captures information on the specific version number of the software or configuration.
5
5.
Host Name represents the name used on a local area network (LAN).
6
6.
Installed_by Date is the latest date the software can be installed.
7
7.
Release Date is the date the software was released to the public.
8
8.
Renewal Date is the date when the software purchase needs to be renewed. It can be used for budgeting purposes or purchase reminders.
9
9.
Purchase Date is the date the virtual asset was purchased.
10
10.
Asset Type provides information on the type of asset. It pulls from the Asset Type node.
11
11.
Manufacturer defines who made the asset. It pulls from the Manufacturer node.
12
12.
Part Number can be used to capture the part number of the virtual asset, as applicable.
13
13.
Compliance describes any regulations or policies the asset must conform to. It pulls from the Compliance node, and multiple references can be selected.
14
14.
Notes is a text field where additional information can be entered.
15
15.
Name is a text field to define the name of the asset.
16
16.
The user can provide a Description of the asset.
17
17.
Record Type is automatically populated by the software and cannot be edited.
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